When a business expands or the number of personnel increases, it becomes necessary to consider relocating. However, when it comes time to actually move, the whole process can feel overwhelming. There is the work of packing up desks and files not to mention moving furniture or even purchasing new equipment.
However, there is one important element that many companies don’t think about even though it is integral to a smooth transition to the new working space and their future: communication.
Setting up this system – Internet as well as telephone – in a new office can be a challenge. The equipment and systems are complex with lots of miscellaneous parts and steps. Often, each of these things needs to be done in a particular order and in a particular way before, during, and after the move to ensure a successful transition. Here is our advice on how to manage this process.
Determine what construction work related to IT infrastructure needs to be done. This sort of nuts and bolts kind of thinking literally lays the groundwork for a successful move. This helps ensure that when staff do move into their new space that everything will be ready for them to connect and settled into their new space.
Decide what work needs to continue during the transition. Business doesn’t stop simply because a company decided to change locations. This may mean more work for everyone for a short period of time, but it will be worth it. Assessing what needs to continue happening during the moving process and what infrastructure will be necessary to support it will eliminate gaps in service.
Take time to review the IT infrastructure. Moving offices is a great opportunity to reassess and revaluate an existing communication infrastructure. As companies can rapidly grow and change, it is especially important to take care how infrastructure is organized. Especially when using multiple systems and equipment in combination, this process can soon become time and cost prohibitive.
It may be time to consider Unified Communications.
Unified communications are increasing in popularity as these integrate internal communication systems with a variety of devices that allow company members to access it anytime and from anywhere. Based on cloud technology, a unified communication system simplifies the amount of equipment required when moving office.
It also helps bridge the time when the physical location of the office is in flux. In the United States where such systems are popular, the flexibility of the system allows business to carry one despite the change.
If you are considering moving offices, then why not consider a unified communication system? Migrating work to the cloud could be just what your organization needs during the move and beyond. PBXL provides a simple and easy-to-use business communication tool based on cloud storage and is ready to help your organization make the next step.
Please contact us if you are interested!